2018: Your Year

Everybody is looking to progress with each new year. Resolutions run wild as executives conjure up office goals for 2018. As an Administrative Professional, you may be tasked to do more than last year—especially in the beginning months! Don’t panic, don’t fret, but most importantly, don’t doubt yourself. Below, AdminUniverse outlines FOUR office trends that you can use to make the most out of the new year.

2018 Happy New Year

  1. Better Communication with Executives

Communication is key. Without it, the office comes grinding to a halt. As an Administrative Professional, it falls on your shoulders to make sure that everyone is on the same page, working towards the same goal. The first step is to develop your ‘Active Listening’ skills. This is different from listening to what executives have to say, merely hearing what comes out of their mouths. Instead, focus on why what they’re saying is relevant, ask for clarification, and take notes. This will make the second step easier—clearly communicating the message to others. Be clear and concise, and bear in mind your audience. Better communication means a better, more efficient work environment.

  1. Power Collaboration

Power collaboration means bringing your ideas to the table—not just riding in the wake. As an Administrative Professional, you have a more intimate understanding of how an office functions practically. Speak up (respectfully) and be an active member of the team. You are an asset to the workplace, not just an extension of it.

  1. Training

Always make sure that you are aware and on-top of any new trends in the administrative world. This may mean learning unfamiliar computer programs, understanding different information systems, or just meeting and training new employees. Do not be afraid to learn new skills—it can only make you that much more valuable to the executives at your company.

  1. Technology

Perhaps faster than any other facet of society, technology is evolving. Keeping up with it can be difficult, but that’s no excuse to sit by and let the new generations of technology pass you by. Now more than ever, there are completely free tutorials online, allowing you to learn how they function and how best to utilize them in the workplace. You may not be able to train yourself while you’re on the clock, but taking a Saturday afternoon to do some research at home can make all the difference come Monday. Impress everyone with your initiative to stay ahead of the curve.

 

Joanne Linden, CPS, CEAP, President and Master Trainer - AdminUniverseMeet Joanne Linden, CPS, CEAP, President and Master Trainer, who was an administrative professional herself, and her teaching style is grounded in authentic office experience. AdminUniverse™ can help you improve yourself, widen your skill set, and advance your career. Connect: joanne.linden@adminuniverse.com. https://adminuniverse.com

Administrative Professionals can take stock of what they’re given and come up with strategies to get the job done. AdminUniverse is all about developing this key skill to being successful in an office setting.

It’s the Holiday Season (Whoop-de-do)

Holiday party planning has suddenly filled your calendar, but you can’t let daily duties fall by the wayside! So, how does one go about handling such a workload? First, take a deep breath. Next, keep reading because—thanks to our years of experience in various office settings - AdminUniverse has some tips and tricks to help you handle the hectic Holiday season.

The year is coming to a close, but as an Administrative Professional, your busiest days are still ahead of you. Holiday party planning has suddenly filled your calendar, but you can’t let daily duties fall by the wayside! So, how does one go about handling such a workload? First, take a deep breath. Next, keep reading because—thanks to our years of experience in various office settings – AdminUniverse has some tips and tricks to help you handle the hectic Holiday season.

Organize: Organization (obviously) is the first step towards tackling the mounds of work you have. Although it doesn’t seem like you have the time, you will thank yourself later for carving out a piece of your schedule to throw out things that need to be put in the garbage. Once you’ve done this, your desk will seem less intimidating. Next, classify your work into groups—one group can be for projects that need to be done immediately, another stack can be for things that you’re still waiting for approval for, and so on.

Communicate: The holidays are for everyone! So, when you’re planning a holiday celebration, make sure EVERYONE knows when it is, where it is, and what they need to bring. If dates and times are clearly stated, you leave no room for confusion. Instead of having to worry about potential stragglers arriving or leaving late, you can focus on your other duties. By making sure others are in the know, you save yourself time and effort to put towards your other responsibilities.

Be Mindful of the diverse traditions and beliefs in your office. As the face of your workplace, you set the tone! Make sure that the festivities are themed around the holiday season, not just one holiday in particular. This will help to foster an open, cheerful environment. People are more productive when they’re happy—and that includes you! Set an example of tolerance and unity. That way, even though you’ll be busy with all you’ve been tasked to do, you’ll have an easier time managing because it will be in a positive environment.

 

Joanne Linden, CPS, CEAP, President and Master Trainer - AdminUniverseMeet Joanne Linden, CPS, CEAP, President and Master Trainer, who was an administrative professional herself, and her teaching style is grounded in authentic office experience. AdminUniverse™ can help you improve yourself, widen your skill set, and advance your career. Connect: joanne.linden@adminuniverse.com. https://adminuniverse.com

Administrative Professionals can take stock of what they’re given and come up with strategies to get the job done. AdminUniverse is all about developing this key skill to being successful in an office setting.

Holiday Office Party Planning 101

Holiday Office Party Planning 101 - So Where Should You Begin? - AdminUniverse

Administrative Professionals don’t HAVE to plan the holiday office party—they GET to plan the office holiday party! Even though it comes around the same time every year, somehow, planning it becomes a last-minute affair. Delicious food, exciting music, and festive décor… your colleagues will be expecting all of these, but time is running out and you are on a budget. To pull this off, it’s going to take some savvy shopping and swift maneuvering. Remember, just because you’re late to planning doesn’t mean it’s too late to plan. So, where should you begin?

When: The best time to plan the holiday office party is during the lunch hour. It gives your colleagues the opportunity to enjoy the party without having to sacrifice extra time away from their desks.

Where: Make sure the party is conveniently located, like in the break room! You should already have utensils, plates, and napkins there because that’s where your coworkers get to eat! That’s one less thing for you to worry about.

Who: Remember… this is a HOLIDAY party. Your diverse group of coworkers come from many different places and backgrounds, so be inclusive. Spread holiday cheer to everyone this year!

What: Try to set up a gift exchange amongst your colleagues. This way, they bring the entertainment with them. Games like Secret Santa and White Elephant are fun for everyone AND it encourages people to get to know one another. Encouraging your coworkers to participate in a potluck is also a delicious (and financially responsible) way to make sure that there is food at the party!

Why: Because you’re the Administrative Professional! Who better to plan the party than someone with the interpersonal skills needed to keep it moving smoothly? Nobody! This is where you can put your unique skill set on display!

Now that we’ve covered the 5 W’s, it’s time to discuss your outfit. With all the presents you’re buying for your loved ones, purchasing a brand-new outfit for the office holiday party just isn’t in the cards. But don’t worry! There are many ways to come up with an appropriate outfit with clothing that you already have in your closet.

If you have a little black dress, consider wearing it with some tights and ballet flats. If that’s too dressy, throw on a flannel or turtleneck with some jeans! Nothing says winter quite like a cozy outfit. It’s also important to note that an office party is not a black-tie event, nor is it an excuse to wear anything naughty—you don’t want a lump of coal in your stocking, do you? Be fun, be festive, but above all else, be the Administrative Professional that sets an example for your colleagues. Smile often, laugh sincerely and be kind. That’s what the holidays are all about.

 

Joanne Linden, CPS, CEAP, President and Master Trainer - AdminUniverseMeet Joanne Linden, CPS, CEAP, President and Master Trainer, who was an administrative professional herself, and her teaching style is grounded in authentic office experience. AdminUniverse™ can help you improve yourself, widen your skill set, and advance your career. Connect: joanne.linden@adminuniverse.com. https://adminuniverse.com

Administrative Professionals can take stock of what they’re given and come up with strategies to get the job done. AdminUniverse is all about developing this key skill to being successful in an office setting.